Your personal data at the RDW

What categories of personal data does the RDW process? In the context of its statutory duties, the RDW processes the following personal data, among others:   
  • Information about you as a person, such as your name, title, date of birth, place of birth, gender and, for instance, vehicle registrations in your name and driving qualifications.
  • Information about where you live or reside, such as your address details.
  • Identifying numbers that are associated with you, such as your citizen service number, DigiD.
  • And information relating to communication: E-mail address, IP address and where applicable, a correspondence address. 

The RDW also processes so-called ‘special categories of personal data’, but only information that is strictly necessary for the RDW to be able to perform its (statutory) duties and within the applicable legal framework. This is information concerning , for instance, a person’s health (e.g. the requirement to wear glasses) which we are required  by law to  record in the Driving Licenses Register.

Finally, the RDW may also process personal data concerning criminal convictions and criminal offenses, such as a “APK” (periodic vehicle technical inspection) fine that has been imposed or the requirement that a alcohol ignition interlock device be installed in a vehicle. 

What is the purpose of the processing and what are the legal bases for the RDW’s processing?

The RDW processes personal data in order to allow us to carry out our legal obligations and assigned tasks. The RDW never processes more data than strictly necessary.

The RDW processes personal data on the following legal bases:

  • In order to comply with a legal obligation. Many of the RDW’s statutory obligations are set out  in the Road Traffic Act. These statutory duties are aimed at safeguarding safety, sustainability and legal certainty in mobility;
  • For the performance of a contract between the RDW and you as citizen, client or business relation;
  • Where the RDW has a legitimate interest;
  • and If the data subject has given consent for the processing.  

In performing its statutory tasks, the RDW also uses automated decision making. Automated register comparisons are used to check for mandatory liability insurance for motor vehicles and to check that the APK requirement has been fulfilled, for instance. It is possible in this context to object  to such a decision.

What retention period does the RDW use for personal data?

The RDW will only store personal data for as long as it is required for the for the purposes of the data processing  it was collected for. We will also adhere to any legal or regulatory requirements for keeping or deleting the data(such as contained in the Road Traffic Act). 

With whom does the RDW exchange personal data?

In carrying out our legal obligations the RDW also shares personal data with other organisations. The sharing of personal data takes place with, among others:

  • Government bodies that are responsible for implementing statutory schemes and public duties, (for instance, the tax authority, the public prosecution department, the judiciary, investigative agencies, the Central Judicial Collection Agency (CJIB), municipalities and the police);
  • Certain categories of professionals designated by the Minister of Infrastructure and Water Management (for instance, insurance companies, solicitors);
  • National Contact Points of the member states of the European Union, for the enforcement of traffic offences, for instance, and in connection with charges for road use (e.g. tolls or parking tax).
  • Information providers designated by the Minister of Infrastructure and Water Management.   

The vehicle register: Who else can retrieve data?

An important system managed by the RDW is the Vehicle Register. This contains information on the registered keeper of a vehicle. The Vehicle Register Data Processing Regulations 2009 and accompanying policy rules provide for the release of information from the Vehicle Register In principle, anyone can retrieve data from the Vehicle Register. This information  concerns the characteristics of the vehicle exclusively.  

Personal data are only provided from the Vehicle Register to the registered keeper, unless this individual has given prior consent for his/her data to be released to another party.  

The RDW never releases personal data of, for instance, registered keepers to market parties such as car dealers or garages for marketing purposes.

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