Proof of identity when transferring license number certificate or inspecting vehicle by private person

When transferring a license number certificate or inspecting your vehicle at a RDW inspection station, you can use the following to prove your identity:

  • a valid Dutch driving license or
  • a valid Dutch passport or
  • a Dutch identity card

Other valid identity documents

When transferring a license number certificate or inspecting a vehicle, besides showing a Dutch driving license or passport, you can also prove identity by using the following documents:

  • an EU or EFTA country identity card
  • a diplomatic passport
  • a Dutch travel document for aliens
  • a Dutch travel document for refugees
  • a service passport
  • a foreign passport

When showing one of these documents, you also need to provide a BRP copy that is no older than 3 months. The BSN must be stated on this copy. Everyone residing in the Netherlands has a registration number: the Citizen Service Number (Burger Service Nummer, BSN). A BSN is issued to you when you are born and registered at the municipal register. When you start living in the Netherlands later, a BSN will be issued to you when your registration at the municipality is completed. In case of a service passport, this can also be a Ministry of Foreign Affairs certificate (which is no older than 6 weeks).

Proof of identity when transferring license number certificate or inspecting vehicle by legal entity

In case a vehicle is registered to a legal entity (company), the authorized person on behalf of the company can prove identity using one of the following documents:

  • a valid Dutch driving license
  • a valid Dutch passport
  • a Dutch identity card or an EU or EFTA country identity card
  • a diplomatic passport
  • a Dutch travel document for aliens
  • a Dutch travel document for refugees
  • a service passport
  • a foreign passport

Besides, a copy of the Chamber of Commerce registration (including the name of the authorized person) needs to be provided. The copy can be a maximum of 1 year old and it cannot involve an Internet copy. The copy should include the name of the authorized person. When using the identity card of the authorized person and/or his/her representative, no BRP copy is needed.

Single person companies, nonstock corporations and ship-owners can only transfer license number certificates to private persons. In this case, one has to prove identity as a private person.

Your data in the dutch Municipal Personal Records Database (Dutch BRP)

The Dutch Municipal Personal Records Database (Dutch BRP, previously GBA) is a combination of GBA and the Dutch Personal Records Database for non-residents (Dutch RNI). The Municipal Personal Records Database contains personal data of every person who lives in the Netherlands, used to live here, is staying here temporarily or has a relationship with the Dutch government.

The government needs these data to create a passport, an identity card or a driving licence, for instance. Municipalities collect, register and maintain the data in the Municipal Personal Records Database. Some data need to be provided to the municipality proactively, for instance if you move house or get married.