Providing proof of identity when registering a vehicle in the name of a private individual

As a private individual, you can provide proof of identity by means of the following documents, which must be valid:

  • Dutch driving licence containing your date of birth;
  • Dutch passport containing your identity number (BSN);
  • Dutch identity card containing your identity number (BSN).

You may also provide proof of your identify by means of the following documents when registering a vehicle in your name at RDW inspection stations or RDW desks:

  • identity card or driving licence from an EU or EFTA country containing your date of birth;
  • diplomatic passport;
  • Dutch travel document for aliens;
  • Dutch travel document for refugees;
  • service passport;
  • foreign passport.

NB: you cannot put a vehicle in your name by means of a residence permit or authorisation.

No Dutch identity number (BSN) on your proof of identity?

If your Dutch identity number does not appear on your identity document, you must also take a certificate of residence from the Personal Records Database (BRP) with you. This certificate of residence is available from your municipality and must not be older than 3 months. Make sure you request an extract containing your BSN, as municipalities do not automatically issue it. If you have a diplomatic passport, you may also submit an attestation from the Ministry of Foreign Affairs (not older than 3 months) stating your BSN.

Providing proof of identity when a vehicle is registered in the name of a company by a legal person

You can identify yourself as the authorised representative of a company (legal entity) by means of the following documents, which must be valid:

  • Dutch driving licence of the authorised representative containing their date of birth;
  • Dutch passport of the authorised representative containing their identity number (BSN);
  • Dutch identity card of the authorised representative containing their identity number (BSN).

The authorised representative may also provide proof of their identify by means of the following documents when registering a vehicle in the name of their company (transfer of ownership) at RDW inspection stations or RDW desks:

  • identity card or driving licence from an EU or EFTA country containing your date of birth;
  • diplomatic passport;
  • Dutch travel document for aliens;
  • Dutch travel document for refugees;
  • service passport;
  • foreign passport.

NB: you cannot put a vehicle in your name by means of a residence permit or authorisation.

Extract from the Chamber of Commerce

In addition to your identity document, you must submit a copy of a current extract from the Chamber of Commerce (Kamer van Koophandel, KvK). The extract may not be older than 1 year and cannot be an extract from the internet. The extract must contain the name of the authorised representative.

Sole proprietorship, partnership or shipping company

If your company is a sole proprietorship, partnership or shipping company, you cannot register the vehicle in the name of the company itself. You can only have it registered in your own name. In such cases, you must identify yourself as a private individual.